Part Time Legal PA - Pensions

Owen Reed are recruiting for a Legal PA to join a top London law firm on a Part time basis.  This role is two days a week (Thursday and Friday).  The Legal PA will work for a Partner and a team of fee earners in the Corporate - Pensions Group.

The Legal PA will be delivering a professional secretarial and administrative service.  The Legal PA must be proactive and responsible for managing their own workload, acting with autonomy, using initiative and working in conjunction with a job-share colleague in a partnership that provides seamless support. 

Key Responsibilities
Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs.
Produce long, accurate complex house-style documents, manuscript amends, audio dictation and document comparisons.
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
Organise and prioritise workload and keep a level-headed approach in a busy working environment.
Actively source and share knowledge with others.
Diary management - arranging meetings, conference calls, lunches etc.
Taking accurate and detailed telephone messages.
Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store and opening new matter files.
Provide cover for others in the team as requested.
Preparing and producing bills, keeping accurate records of expenses/disbursements/fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information.
Organise travel arrangements (including flights, accommodation and restaurants) and providing the fee earners with detailed itineraries.
Ad hoc duties as and when required.