Executive Assistant

Owen Reed are recruiting for a Executive Assistant working for a law firm in Charing Cross.

The Executive Assistant will report to Allocated partners and EA Programme Manager

The Executive Assistant will provide comprehensive administrative, secretarial and organisational support to 2-3 Partners. 

Responsibilities for the Executive Assistant
 Successfully manage a hectic and ever evolving diary, proactively predicting when schedules are likely to change and making adjustments where necessary. Ensure all participants are fully informed of all changes.  Co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries (as required) and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time.
 Prioritise and edit all incoming communication, composing responses or redirecting as appropriate.
 Build and maintain co-operative relationships with clients and colleagues of all levels both internally and externally.
 Proactively assist partners in relationship building efforts by knowing who their priority contacts and companies are and setting up regular check-ins to create and maintain a relationship management plan for these priorities
 Employ best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards and active management of partner/manager mailing lists
 Manage expenses and timesheets on a regular basis
 Be willing to juggle priorities to assist with sickness/short term holiday cover within the team