Office Manager/Business Assistant (French speaking)

Office Manager/Business Assistant (French speaking) - Green Park W1

An interesting, busy and diverse role has arisen for a polished Office Manager with excellent office management skills to work within the boutique UHNW family office based in lovely offices in Mayfair.  Degree standard and business orientated this is the ideal chance to learn and grow in the role with the possibility to join one of the teams in Private Equity or Real Estate.  Boutique office of 8 in an UHNW Family Office environment, so a real career opportunity!

Responsibility for the day to day running of the office; records, forms and facilities management.  Managing all in-coming calls/gate-keeper.  Preparation of client invoices according to contracts and agreements.  Preparation and processing expense claims prepare bank transfers, and perform credit card reconciliations and general administration.

Overseeing the running of reception ensuring high standards are met and achieved for both staff and visitors.  Meet and greet guests, prepare meeting rooms and provide ad-hoc assistance when required.

Keeping track of suppliers and obtaining comparable quotes, keeping the office and kitchen stocked and replenishing when required.  Monitor and manage stock levels from stationery to refreshments and equipment.

Deal with post and distribute.  Organise couriers and cabs, manage deliveries for the company.

Sourcing suppliers and negotiating contracts i.e. travel agents, travel service providers, hotels, insurance maters, stationery, company vehicle, printers and copiers tradesmen, mobile phones etc.

Maintain petty cash and log expenditure

Review and maintain health and safety policies, fire safety procedures and ensure regulations are observed with regard to recycling, parking etc.  Act as Fire warden.

Lovely offices in great location and a superb opportunity to learn and grow and carve an interesting career.  Good level of spoken French is much preferred as the team are French. Degree standard with the ability to learn and grow in the role quickly

Good social graces, well presented and wanting to evolve to work with the teams, able to learn quickly and learn about investments and get involved.  Ideal career opportunity for someone who wants a varied an interesting role with a future.

Excellent package + bonus