Facilities Administrative Assistant at Top US Law Firm £30,000
- Recruiter
- Larbey Evans Ltd
- Location
- London (Greater)
- Salary
- Up to £30,000 + Excellent benefits
- Posted
- 01 Mar 2019
- Closes
- 29 Mar 2019
- Ref
- LE9494
- Job Title
- Facilities
- Industry Sector
- Banking / Finance, Legal, Property
- Contract Type
- Permanent
- Hours
- Full Time
Leading US law firm is looking to hire new Facilities Assistant who is still on the upward career path (minimum 12 months experience), to join their friendly team in a position which will report to the Facilities Manager and the Director of Facilities, this includes working closely with building management and office services departments and adhering to time-sensitive deadlines to facilitate the flow of administrative work. The main duties will include being asked to coordinate and communicate with office staff regarding office moves and ad hoc issues, attend meetings and conduct inspections of office space, maintain up to date office plans and effectively track office allocations, handle enquiries and maintain vendor relations as a department point of contact, evaluate, prioritise, respond and/or escalate both written and electronic correspondence, act as gatekeeper for Facilities dealing with telephone and other communication as needed, assist with projects as requested, maintain departmental filing systems, liaise with the international offices to keep up-to-date records of information regarding vendor contracts, server room maintenance etc., assist with the preparation of budgets, assist with business card and printed stationery requests and assist with H&S requirements and workstation/DSE assessments. Applicants need to be confident, self-educating, curious and pragmatic, solution oriented mind-set and capable of working under pressure with commitment to deliver under tight deadlines. Additionally a strong IT skillset across MS Office is essential as is the ability to be a teamplayer. Previous administrative experience from within either a facilities, procurement or operations background is preferred, ideally from within a law firm or professional services/banking environment. Strong education would be preferred.
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