Team Assistant / PA

X_QYR27662

£18 - £19

On going assignment

A well established Bank with stunning offices in the City is looking for a Personal Assistant/Team Assistant within their Securities division. This will be a busy and demanding role in a fast paced environment. You will be supporting a Senior MD and Partners with an additional team of 15. Your main duties will be organising events, booking international travel, processing expenses, diary management and ad hoc administration. This will be a fantastic opportunity for someone who wants to work in a busy and dynamic environment that has previous experience in supporting a team and arranging volumes of meetings and itineraries. Financial Services or Investment Banking would be desirable or having come from a large organisation.

The role will include:

• Extensive calendar organization.
• Handles high volume of phone calls and emails.
• Relays information in a timely manner.
• Coordinates and schedules meetings, conferences and special events.
• Coordinates travel arrangements and assists with reports.
• Takes on ad hoc projects while maintaining work flow, miscellaneous general office duties and administrative support.
• Orders and organizes all supplies.
• Maintains faxes, printers and photocopiers.
• Must be able to prioritize a variety of time-sensitive tasks.
• Demonstrates dependability, sense of urgency, and high attention to detail along with the ability to multi-task.
• Must display a consistent, professional degree of communication skills in person, on phone, by e-mail and letter to senior level executives.
• Comfortable working with people at all organizational levels.

Skills:

• Strong MS Office skills, Word, Excel, Outlook.
• Pleasant phone manner.
• Ability to multi-task, prioritize.
• Good sense of humour.
• Communication skills, articulate and resourceful.
• Must be a team player that works well under pressure.