Team Administrator

Administrative Assistant - Executive Search - West End

Client Details

Our client is a global Executive Search firm.

Description

Our client is a global executive search firm looking to recruit a permanent Administrative Assistant, who will support the PA team and the wider office. Duties will include:

• Typing proposals, job descriptions, CVs, research reports and weekly updates.
• Researching clients.
• Assisting the PA team with the arrangement of candidate travel - booking flights, typing detailed itineraries.
• Booking meeting rooms.
• Arranging Skype/video conferences for global client/candidates.
• Producing reports.
• Distributing the post.
• Ordering flowers for reception.
• Ordering stationery and grocery supplies
• Restocking the kitchen, replacing damaged crockery, reporting any faults with the equipment.
• Producing the daily meeting timetable.
• Assisting the Office Manager with the general upkeep of the office, replacing light bulbs, faulty of damaged items and upkeep of meeting rooms.
• Assisting with the arrangement of social and corporate events - sending invitations, booking venues.
• Providing holiday and sick cover for the PAs, as and when needed.
• Obtaining qualification checks for candidates - liaising with universities and obtaining signed declarations.
• Answering the phone, emailing detailed messages to relevant staff members.
• Proof reading documents.
• Preparing PowerPoint presentations.
• Booking taxis and couriers.
• Ensuring meeting rooms are kept tidy.

Profile

The successful candidate for this role will

• Have worked in a corporate environment ideally supporting a team
• Have previously worked as an Admin Assistant or Team Administrator/Secretary
• Have excellent organisational, time management and multi tasking skills
• Be a good team player
• Have excellent communication and interpersonal skills, with the confidence to liaise at all levels.
• Be able to meet deadlines set.
• Good IT skills - Word, Excel, PowerPoint, Outlook

Job Offer

On offer is a salary of £25,000 - £30,000 + fantastic benefits package.