Team Assistant

Team Assistant 

West End

£28,000 – £34,000         

My Client is a Large Real Estate Company based in London, with more than 100 properties across the UK. This is an exciting opportunity to work alongside an experienced and dynamic team.  The role of the team assistant is to provide a first class professional service to the business.

The successful candidate will be responsible for:           

• Completes a variety of administrative tasks for the team.
• Proactively maintains the team’s calendars by planning and scheduling meetings, lunches, conference calls, travel, accommodation and arranging site visits.
• Works closely and effectively with the team by proactively keeping them informed of upcoming commitments and responsibilities well in advance.
• Preparing and editing correspondence, presentations, reports and other documentation as required.
• Maintain up to date files with the team and portfolio manager of all investment documentation.  This includes archiving and retrieving of documents as necessary, and the electronic filing system.
• Provide cover for the administration teams as and when required.
• Work closely with the other team assistants to ensure cover is provided across the business.
• Liaising with the investment team and providing monthly updates.
• Work closely with finance and investment managers to prepare for quarterly investor meetings.
• Liaise with external clients including solicitors, directors, board members, investors, banks and other clients.
• Company Secretary administration support including:

• Manage approvals and execution of documentation for investment and finance across multiple jurisdictions including large investment and financial transactions.

• Manage the rates mitigation scheme including preparing all documentation and electronic filing.
• Ensuring all work produced is within the company’s brand guidelines.
• Provide general administrative support to the team and business as required.

The ideal candidate will have/will be:

• Administrative writing, reporting and presentation skills and the ability to produce accurate and correctly presented documentation.
• Excellent scheduling and travel logistic skills.
• Advanced knowledge of Microsoft Word, Excel and PowerPoint and working knowledge of Adobe Acrobat.
• Well-developed communication and reading skills including excellent grammar, spelling and punctuation.
• Ability to interpret and manipulate data in a logical manner.
• Excellent proof reading and attention to detail.
• Must have experience of working as part of a team.
• Organisation and flexibility are important skills for this role along with the ability to multi-task, prioritise and meet deadlines.
• Must have demonstrated skills in leadership, conflict identification and resolution.