Team Assistant - City

Team Assistant

Global City based Consultancy, amazing long term career development opportunities.

A supportive EA team and a busy, varied workload awaits a bright and switched on candidate with a minimum of 12 month’s corporate administration experience.

This role will be to support the EAs who in turn support fee earners with all aspects of their projects and mandates. In turn, the role will grow and develop into a dedicated PA role to a new Exec.

Role Profile:

• Assisting the Head of Practice EA to manage all administrative and EA duties
• Preparation of candidate reports, candidate packs, presentations and other material
• Assisting with the preparation of marketing and pitch presentations
• Audio & copy typing and some dictation (experience not essential)
• Arranging a variety of appointments and meetings both internally and externally
• Assisting with the organisation of events; lunches, corporate hospitality; liaising with our in-house caterers and events team
• Global and domestic travel arrangements
• Monitoring emails and responding in a timely and professional manner
• Answering phone calls and taking messages in a professional and helpful manner
• Quality control - ensuring all documents are appropriately saved & database is up-to-date
• Proof reading – candidate briefs, reports and presentations
• Qualification checks, invoicing, expenses, scanning and filing
• Stationary ordering
• Holiday & sickness cover to EA’s within the team

This role will suit a flexible, hardworking, dedicated, and trustworthy individual who has the enthusiasm and willingness to learn. They need a bright team player with no pretensions who will thrive in a varied role with multiple priorities. You must be able to prioritise, be proactive, think ahead, anticipate problems and provide solutions in a high quality, client focused business.

Key skills and experience should include a combination of:

• Excellent time management skills with the ability to prioritise workload
• Attention to detail is an essential skill alongside advanced proof reading skills
• High levels of common sense and integrity
• Articulate and able to express information clearly and confidently with all levels of personnel
• Demonstrate a cooperative and flexible nature; a team player who can both work with others and be able to work unsupervised
• A positive and energetic manner, always ready for a challenge and able to work hard to produce high quality consistent work
• A reliable and trustworthy individual who can always be depended on to complete work when required and communicate problems and concerns clearly
• Able to show high levels of discretion
• Proactive in nature, able to take initiative but also not be afraid to ask for help when required
• Advanced knowledge of the MS Office suite, essential in Outlook, Word, PowerPoint and desirable in Excel. Experience with databases preferred