Executive Assistant

A leading global company in Technology Investing are looking for an Executive Assistant to join their team on a 4-month temporary basis. The successful candidate will be providing vital administrative support to a team of professionals. You will need to have strong interpersonal and communication skills and the ability to build relationships with a wide variety of individuals, internally and externally. Reliability and a can‐do, proactive attitude is a must along with having an outstanding commitment and sense of dedication to understanding, fulfilling and anticipating the professional's and office's needs and priorities

Responsibilities:

• Providing comprehensive administrative support to professionals. Answering, screening and directing incoming calls, visitors and correspondence
• Managing busy calendars and assist with time management/ensuring calendars are adhered to, including strategic planning and prioritization of calendars
• Scheduling external and internal meetings, greet and direct guests, and coordinate any needed video conference and/or conference calls
• Organising board meetings, schedule domestic and international travel itineraries
• Liaising with both internal and external Assistants to coordinate meeting schedules, etc
• Completing monthly corporate, out of pocket, and mileage expense reports
• Ensuring that all professionals are prepared for all internal & external meetings
• Maintaining accurate and up-to-date contacts
• Managing internal files and maintain the confidentiality and organization of file contents
• Assisting with administrative and regulatory filings and maintaining up-to-date files relating to regulatory compliance.
• Aiding and paralegal support to the Legal team as needed
• Providing backup support to other administrative professionals and investment professionals

Essential Skills and Experience:

• 5+ years of relevant experience; preferably within a financial or similar institution
• Flexibility in hours
• High level of proficiency in Microsoft Office
• Excellent organisational and project management skills, attention to detail with high degree of accuracy
• Strong interpersonal & communication skills and ability to build relationships with a wide variety of individuals, internally & externally
• Ability to juggle multiple tasks and changing priorities in an effective and timely manner
• High degree of problem-solving capability
• Ability to handle confidential information with a mature sense of professionalism and discretion
• Outstanding commitment and sense of dedication to understanding, fulfilling and anticipating supervisors needs and priorities

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.