Admin Assistant

Admin Assistant

Mayfair

Up to £30k

Our client is an award-winning discretionary asset management company offering a wide variety of asset management services to individual clients and institutions both in the UK and overseas. This company already own a large proportion of properties in Mayfair and are currently building a £10bn high-end retail portfolio across markets including London, Paris and Milan.

During this time of growth, they are seeking a bright and professional Administration Assistant, to be responsible for the following;

• Monitor and print invoices from the accounts email address.
• Ensure all invoices are received electronically to the accounts email address and driving this forward.
• Register invoices payable by the landlord and through the service charge onto the Horizon database.
• Scan invoices and upload to Horizon.
• Liaising with suppliers to raise invoice queries, amend incorrect invoices and request copy invoices if needed
• Notify relevant Council when property is let, request and track business rates or council tax refund.
• Assist with monthly bank reconciliations to meet reporting deadlines.
• Assist with service charge year end reconciliations
• Assist with data entry onto Horizon database for new leases.
• Assist with raising and issuing invoices to tenants.
• Monitoring bank accounts and receipting payments onto Horizon in a timely manner.
• Reception cover and answering phones and door buzzer when receptionist is on the other line or away from her desk.
• Helping with keys for contractors when necessary.
• General assistance with ad hoc tasks

Key Skills/Experience Required;

• Property or finance related experience
• Proficient in Microsoft Office programs
• Excellent written and verbal communication skills; fluent in English language
• High accuracy and attention to detail
• Can do attitude
• Common sense

To apply for this position please click on the link below