Administrative Coordinator for C-Level Support @ US Law Firm £40,000

Location
London (Central), London (Greater)
Salary
£40,000 + excellent benefits
Posted
11 Feb 2019
Closes
11 Mar 2019
Ref
LE9617
Job Title
Office Manager
Industry Sector
Accountancy, Banking / Finance, Legal
Contract Type
Permanent
Hours
Full Time

US law firm is looking to hire a new Administrative Coordinator to work with and report in to the Chief Administrative Officer and London Office Manager where you will be offering a high quality client and administration service to the firm’s global offices.  This role will be a true mix of duties from liaising with external vendors/contractors, professional organisations ensuring certain business needs are met and managed – collaboratively working with Regional Office Managers and where appropriate Departmental Managers – and being the CAO’s second pair of eyes and ears and managing the diaries and itineraries of the CAO and London Office Manager. Additionally you will be responsible for setting-up global board meetings, managing extensive and everchanging travel and diaries, drafting and writing letters on behalf of the CAO, assisting with Committee documents and their distribution in additionally being exposed to a high volume of confidential information.  This role is looking for applicants who have an understanding of working with an Office Manager or C-Level positions.  Duties will include cordinating meetings and managing diary appointments that are often complex in nature, assisting with updates and communication of emergency and business continuity plans, assisting where necessary with the work of the CAO as it relates to their role supporting the London Management Committee, to include: diary management of LMC members, meeting preparation, including collation of confidential materials for Partner meetings, preparing letters of invitation in support of visa applications for internal individuals travelling internally between Dechert offices, publishing and maintaining items on the firm Intranet, assisting with budgeting process when required for the London, EMEA and North American offices, coordinating with the Finance team to ensure the London firm credit card spend is reconciled accurately and within a defined deadline and process reimbursement of expenses, travel arrangements and visa requirements for direct reports plus any other ad-hoc duties as reasonably requested and as required to assist with the efficient functioning of the office.  Applicants need to have excellent written and oral communication skills, be highly organised and proactive with the ability to prioritise work in a pressured environment, have a proven knowledge of finance and accounting, specifically the preparation of budgets, be able to demonstrate the ability to handle sensitive and confidential management issues and information with discretion, have strong interpersonal skills and the ability to foster excellent working relationships at all levels with excellent IT skills particularly with the full suite of Office products.  Applicants should have an interest in Office Management want to take a greater responsibility/accountability in their next role as this position  has the opportunity to develop and grow.

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