Personal Assistant / Office Manager (With Marketing Duties)

My client based in Manchester City centre is looking to recruit a PA/Office Manager to join their team on a permanent basis. This is a great opportunity for someone who wants to apply their skill set but also be given a broad range of responsibilities and progress their career. The individual will also get the opportunity to take on additional projects and marketing duties.

Skills required;

·Responsibility of assisting with the efficient running of the office

• Answering calls
• Managing conference room diaries
• Booking travel including trains, planes and hotels
• Collating team expenses, checking and authorising
• Collating weekly team whereabouts planner and keeping updated throughout the week
• Printing all incoming invoices
• Updating master fee sheets
• Preparing meeting rooms and ensuring that they are always tidy
• Overseeing office calendars
• Ensuring all service agreements are up to date and negotiating with suppliers where necessary
• Liaising with building staff
• Supporting Directors and Surveyors with printing and binding documents
• Preparing presentations using PowerPoint
• Conducting fire risk assessments and acting as fire marshal
• Organising events including Christmas party, away days, team lunches and breakfasts
• Updating website
• Updating social media including LinkedIn and Twitter
• Formatting documents
• Supporting team with Fee Proposals and Bids
• Running reports
• Minute taking
• On boarding new starters and ensuring exit interviews are completed
• Ensuring all HR paperwork is up to date
• Ordering office supplies
• General administration duties

Skills required;

• At least 3 years experience in an administrative role, ideally within a corporate setting
• Strong IT skills including PowerPoint, Word and Excel
• Ability to work to deadlines
• Ability to work autonomously as well as part of a team
• Excellent written and verbal communication
• Ability to plan, prioritise and work effectively with a demanding workload
• Able to deal with confidential information

This is a great role for someone who has already applied themselves in an administration capacity but is looking to take a step up and make a role their own. The turnover within the office is exceptionally low and you will be a valued member of the team.

Lily Shippen specialise in PA and administration recruitment across London and Manchester. Typical roles include Receptionists, Team Assistants, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with Lily Shippen, please do not hesitate to contact your consultant directly.