PA to HRD & CFO for Luxury shoe retailer

Full time PA role for Luxury Shoe retailer!

My client is on the search for an experienced PA to join a well-known Shoe brand to support the CFO and HR Director at their stunning London offices

You must be a highly professional, well presented, and confident PA that enjoys working a fast paced and demanding environment

Main duties

• Managing the flow of meeting invitations, prioritising, dealing with frequent changes
• Extensive management of the diary (via Outlook) including scheduling all meetings engagements, conference calls, travel, board meetings, conferences
• Having awareness of working across time zones (Europe, USA)
• Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent
• Issuing meeting invitations on behalf of colleagues
• Co-ordinate with other Assistants to find a mutually convenient time
• Booking meeting rooms, organising refreshments as required
• Provide HR Support 
• Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary

2. Travel:

• Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip
• Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house Travel Facilitators and local Office Managers
• Ensuring every relevant detail is in the required schedule
• Approving or questioning travel request forms as submitted by the Travel Desk

3. Emails and General:

• Submitting monthly credit card expenses
• Submitting monthly time sheets
• Manage large volume of incoming and outgoing emails
• Filter and mark for information or needs response as appropriate
• Filing emails on a regular basis
• Take telephone messages and respond to queries promptly, texting and notifying when required

You will be the required to have the following

• Must hold a presentable, polished and confident attitude
• Ability to work well under pressure and towards deadlines
• Previous PA or admin experience is essential
• Excellent customer service skills
• Strong Communication skills
• Ability to work under pressure and manage own targets and deadlines
• I.T literate – strong knowledge of Word and Excel
• Advance skills on PowerPoint