Legal Executive Assistant

Owen Reed are recruiting for a Legal Executive Assistant to join a top London law firm the Legal Executive Assistant will work within the Global Markets team.

The Legal Executive Assistant will provide high level, proactive business support to a cross-practice partner and senior fee earner team ensuring the effective completion of tasks.  The Legal Executive Assistant must have exceptional levels of initiative, organisational skills and client focus are key requirements and the role requires a broad range of skills in business development, client communications, practice management, marketing and billing.

Main responsibilities of the Legal Executive Assistant:
• Regular practice planning with lawyers to review and assist with client work activities.
• Efficient and effective use of precedent databases for research, pitches, fee proposals and presentations, deal bibles, etc.
• Assistance with document amendments of less than 5 pages, and drafting correspondence, checking that all work is accurate and follows firm's standards
• Preparing documents, presentations and pitch documents, undertaking research and analysis as required
• Ensuring appropriate file management systems are in place
• Delegating appropriate admin tasks, such as time recording, matter opening, expenses, compliance, learning records, New Business Intake, etc.
• Manage, track and coordinate the review of WIP and matter billings with the relevant associate/partner
• Work with Financial Management to prepare timely and accurate client invoices.
• Active diary management and gatekeeping.
• Coordinating, or delegating as appropriate, meeting requirements (room bookings, attendee invitations, resources, catering), including scheduling arrangements across time zones.
• Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary).
• Communicating with clients directly, screening calls and providing responses, including directing enquiries/requests to more appropriate areas in the firm.
• Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume.
• Responsible for proactively progressing and implementing outcomes identified from client relationship plans i.e. diarising/setting up monthly calls, follow up actions.
• Develops and maintains a good commercial awareness of the practice and clients.
• Attending client meetings when required to reinforced business contacts and take notes, actions points for follow up.
• Preparing and researching client intelligence or information for pitch or marketing documents.
• Assisting in the preparation of client information packs which may include business reports, analytics and research.
• Ensuring the Interaction database is regularly updated.
• Responsible for the successful delivery of ad hoc projects or tasks as required by the team