Team Secretary - Global Real Estate - London's West End

The Team Secretary role is working for a Global Real Estate company based in London's West End. The role is a busy, fast-paced role providing business support to a team of 22 in the Valuation and Advisory Department.

Client Details

The Team Secretary role is working for a Global Real Estate company, specialising in commercial property. The role is based in London's West End, working in a large office as part of the Valuation and Advisory Department.

Description

Key responsibilities for the Team Secretary - Global Real Estate - London's West End include:

- Complex diary management, scheduling meetings for all 22 members of the team

- Typing and formatting a range of correspondence and reports, scanning documents when needed

- Raising invoices using a centralised system

- Coordinating meetings and booking meeting rooms - liaising internally and externally

- Arranging travel (largely domestic) for a number of Partners and the wider team

- Proactive management of team contact databases

- Sending invitations to clients for events and logging responses

- Managing telephone calls and accurate message taking

- Creating and updating various lists and spreadsheets using Excel

- Processing expenses for the team of 22 people

- Assisting with research activities for projects when needed

- Ad hoc administrative support

Profile

The successful Team Secretary - Global Real Estate - London's West End:

- Previous experience in supporting a team

- Real Estate/Professional Services experience is preferred

- Proven ability to multi-task and manage conflicting priorities

- Excellent communication skills, both written and verbal

- Confident across the MS office suite

- Pro-active in assisting other colleagues when needed

- Ability to solve difficult problems

- Positive attitude and self-motivated

Job Offer

The successful Team Secretary - Global Real Estate - London's West End will have access to:

- A salary of up to £35,000 (depending on experience)

- 25 days annual leave

- A range of additional benefits