EA / Legal Assistant

EA / Legal and Office Assistant

If flexi working appeals, you enjoy a work/life balance yet like to work within a professional services environment then this could be of interest - my client is open to ideas!

The role is based in fabulous West End offices but there will be a requirement to travel to Uxbridge one day per week (costs paid).

Our client is a highly entrepreneurial financial services business and they’re looking for an experienced EA to support their Head of Legal and to ensure the office runs smoothly. A high proportion of the role will be to support the Leadership Team by taking full minutes of their various committees and Board meetings which, being a regulated environment, are a crucial part of the business therefore experience and a willingness to undertake that element of the role is essential.

They are looking for a flexible and adaptable EA who has operated in a financial services or legal environment, happy to be the first point of contact in the office and the go-to person for all administration functions.

The client is happy for someone to work some days from home/shorter or flexi hours.

Day to Day Tasks:

• Taking formal minutes for various group company and project meetings
• Preparation of meeting packs/agendas/resolutions for group company meetings. Management of meeting dates/times and invitations.
• Administrative duties including coordinating post and courier, booking meeting rooms, ordering office supplies and related items, management of all third-party suppliers retained in connection with the office
• Producing documents, briefing papers, reports and presentations. Devising and maintaining office systems, including data management, filing, etc.

Knowledge and Expertise:

• Experience in working for a city legal services firm with previous experience of taking minutes to a standard that stand up to the UK regulatory bodies
• Familiarity with drafting board resolutions and putting meeting packs together
• Working in a legal services firm would be a distinct advantage
• Excellent typing skills- Good computer literacy, Speed and accuracy essential.
• Communicates with clarity, accuracy and commitment. Composes clear, direct, concise complete messages
• Presents information clearly, concisely, accurately and logically. Focuses on key points.
• Works collaboratively with and supports work colleagues to achieve mutual goals.
• Personal Characteristics
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Well presented
• Highly personable