EA

Providing PA and administrative support to the CEO and other team members of this well known broadcaster, you will be an experienced PA who has the ability to work in a fast paced environment with deadlines.  You will have the confidence to communicate at all levels and be discreet.  You will be a team player with the ability to work with minimal supervision and cope well under pressure.  Professionalism is key at all times.  You also need to have great knowledge of London and venues for lunch and dinner meetings.

Responsibilities:

• Support of the management of calendars, scheduling meetings, international conference calls, executive lunches, board meetings and international schedules. 
• Creating travel itineraries, travel records, and making travel arrangements as needed
• Taking calls & messages, excellent phone coverage skills
• Assist with preparation of highly confidential documents 
• Maintenance of all files and extensive contact database on a regular basis  
• Submission of expense reports and tracking reimbursements
• Operational support, including holiday calendars, ordering branded stationery, event management, assisting with desk allocations and general office management
• Printing out daily/weekly reports
• Office organization and maintenance (order office supplies, beverages, snacks, etc.); opening and sorting of all mail into appropriate categories; ordering food for board meetings and other meetings with senior staff; booking of personal appointments and assisting in some personal shopping as requested; composition of correspondence

Abilities Required

• Proactively add value to the team’s job functions through research and awareness of the industry and contacts, and also through striving to improve office systems and processes;
• Independently problem solve;
• Be a self-starter with a team player attitude;
• Ability to work in fast paced environments with shifting priorities, and last-minute deadlines;
• Demonstrate common sense, discretion and attention to detail;
• Be flexible with irregular office hours as needed and last-minute changes;
• Work with minimal supervision;
• Make administrative decisions based on a broad understanding of operational requirements;
• Cope well under pressure and prioritize effectively and efficiently so that work is carried out accurately and in a timely manner;
• Have a ‘can-do’ attitude and dynamic approach to work.

• This role is only open to people who have supported between 2-4 senior people. It is not open to EAs/PAs who have only offered single support.

Skilled in:

• Excellent computer skills: MS Office 
• Exceptionally high standards of accuracy with document preparation;
• Strong, clear and concise written and oral communication,
• Exceptional organizational and follow through skills and be able to multi-task and prioritize with strong attention to detail;
• Must demonstrate professionalism, diplomacy and discretion when dealing with executives, colleagues, etc., and experience in liaising with executives at very senior levels;

Send CV today if you meet the criteria!