Legal Secretary

Owen Reed are recruiting for a Legal Secretary to join a Law firm at their Brighton Office.  

The Legal Secretary will report to the Secretarial Services Manager.  The Legal Secretary will provide full secretarial service to 2 Partners, 1 Associates and Technical Assistants.

Job Specification of the Legal Secretary: 
• Preparation of documentation relevant to patents, designs and/or trademarks as appropriate.
• Preparation of various documentation and presentations relevant to fee earner involvements.
• Dealing with incoming and outgoing communications.
• Preparation and handling of all ancillary documentation as necessary (eg file management, photocopying, scanning etc).
• Instructing overseas agents to attend to filing of new patent, design and trade mark applications.
• Preparing and/or sending emails on behalf of fee earners. 
• Transcription of Dictation. 
• Monitoring fee earner deadlines/workloads, liaising with central Records Department and taking necessary action in respect of deadlines wherever appropriate. 
• Maintaining fee earner diary.
• Preparation of cost estimates for clients.
• Running status reports and portfolio schedules as and when required by clients. 
• Preparation of invoices. 
• Monitoring of fee earner Work In Progress wherever appropriate. 
• Checking new client details on the database and updating various other records.
• Maintaining client files with relevant client specific information, eg standard procedures re billing, correspondence etc. 
• Arranging fee earner travel as required. Preparation of Travel Itineraries and dealing with expense claims on behalf of fee earner, if required.
• Acting as point of contact for client enquiries on behalf of fee earner. Making and receiving telephone calls and dealing with general enquiries.
• Point of contact when arranging internal and external meetings, booking of rooms, venues and refreshments.
• As required, assisting with ad hoc responsibilities and administrative tasks to support fee earners.