Award Winning Creative Advertising & Communications Agency – PA/Account Coordinator
- Recruiter
- Pulse Search & Selection Limited
- Location
- London (Greater)
- Salary
- From £26,000 - £30,000 dependent on experience
- Posted
- 16 Jan 2019
- Closes
- 25 Jan 2019
- Job Title
- Team Assistant
- Industry Sector
- Advertising, Creative, Media
- Contract Type
- Permanent
- Hours
- Full Time
This is a really unique role working at this incredibly creative Advertising Agency who have recently won an incredible new client and so need a new PA/Account Co-ordinator to work on this. Working with a really collaborative team, this is a very busy role that would be ideal for an organised Administrator who wants to expand into PA/Account Coordination. Duties will include:
- PA support including extensive diary management, scheduling meetings across multiple time-zones
- Schedule meetings and appointments both internally & externally whilst effectively prioritising requests.
- Book meeting rooms for internal and client meetings / calls when required; usually with little notice. External/offsite meeting rooms may occasionally need booking.
- Respond efficiently to last minute meeting requests & changes in their schedule both in the office & while travelling globally.
- Scheduling all travel for the Directors & team – booking flights, accommodation, airport transfers, restaurants, meeting rooms and entertainment as and when necessary.
- Making all arrangements for Visas and travel documents
- Providing full secretarial support: which includes but not limited to: dealing with incoming emails, telephone calls.
- Complete all expense claims for the Directors promptly and accurately after every business trip in multiple currencies.
- Arranging couriers as and when necessary.
- Preparing PowerPoint presentations and documents for meetings as and when necessary.
- Ad hoc support to wider teams and PAs when required.
This is a very exciting opportunity so don’t hesitate in sending your CV over! Ideally you will have gained experience within a media/agency environment so you can hit the ground running and understand the nuances of a position such as this - and the tight deadlines - as well excellent MS Office skills!
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