Executive Assistant

Executive Assistant

We are currently recruiting for an Executive Assistant to start immediately on a Temporary basis for 4 weeks, and this may be extended further.

Who will you be working for

As one of the distinguished colleges in London, their focus is on training, research, quality and advice for its vast member base in the health sector. They are an academic institution with a passion for increasing the standards of healthcare provision in the U. Their office location is in the prime sightseeing hub of Tower Hill, just a stone's throw away from iconic landmarks including the Tower of London and Tower Bridge. You will be based in their new office complex in a historically important part of London.

What will you be doing

• IT Contracts: audit existing IT contracts: their termination dates, costs, relevant contact details and summarise where and how the service is being used.
• Invoices: match invoices against relevant contracts or POs and check services have been delivered.
• Licences: collate all licence agreements and check the College is not over or under licensed.
• Supply: collate contact details for suppliers and organise purchases.
• Documentation: assist IT department with documenting the existing systems.
• Active Directory: liaise with IT & HR to assist with cleaning the College directory of redundant records and with ensure remaining entries are complete (correct department, photo etc.)

About you

• An organiser with attention for detail.
• Facility with spreadsheets and ideally simple diagramming software for recording and documenting the output of the tasks above.
• Experience or understanding of IT services and IT licencing.
• Ideally some experience of SharePoint as this is where documentation from the above tasks will be stored, but this is not essential.

To apply for this Temp Role, please click on the 'Apply' button below.

Not ready to apply, or have some questions first?

Call or email me, Mehmet Yilmaz at Gordon Yates, to discuss in confidence.