Team PA

Temp to perm role based in the West End


Hays are recruiting on behalf of a multinational Blue-Chip organisation who are looking for a Team PA (Personal Assistant) to join their team on a temp to perm basis. This is the ideal job opportunity for an experience PA to join a highly reputable company with great opportunities to develop further.

The main purpose of this role is to provide a full and extensive range of administration and secretarial support to multiple Directors as well as a large team (50+) as required. Duties will include:

* Extensive Diary Management
* Extensive Email Management
* Travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms, booking via internal systems and Agents
* Booking of Meeting rooms, refreshments, AV, Tele/Video Conferencing facilities(Condeco)
* Assisting with expense claims (Concur), timesheets (Infor), and other procedural demands
* Producing documents in accordance with in-house style (Letters, Reports, Pitches, Presentations)
* Co-ordination of internal and client meetings including tele/videoconferences
* Co-ordination of lunches, dinners, entertainment events and booking external events
* Assisting with Submissions and Bids, particularly in relation to preliminary pre-qual information
* Assisting with input to all knowledge management systems including CRM update, maintenance and reporting
* Encouraging a professional and tidy office environment

The ideal candidate will have:

* Good IT knowledge - Word, Excel, PowerPoint and Outlook diaries
* The ability to stay calm under pressure is essential
* Excellent organisational skills, juggling numerous tasks at once
* The ability to prioritise changing deadlines and be flexible
* Excellent communication and team working skills, to act as the link between different members of the team and clients as needed
* Trustworthiness
* Proactive and diligent - ability to "keep things moving" and see a task through to the end
* Ability to pick up quickly, understand where they fit into the scheme of things.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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