Executive Assistant

Executive Assistant

We are currently recruiting for an Executive Assistant to start immediately on a Temp - Perm contract. This role is located in Canary Wharf and is paying £35,000 per annum.

Who will you be working for

Our client is one of the leading global trade organisation for the futures, options and centrally cleared derivatives markets, with their head office located in Washington D. Their membership includes clearing firms, exchanges, clearinghouses, trading firms and commodities specialists from more than 48 countries as well as technology vendors, lawyers and other professionals serving the industry.

What will you be doing

The core purpose of this role is to support The Head of Europe at the organisation, although the role will expand beyond the obvious EA duties. This will include:

Administrative

• Extensive diary management
• Minute taking
• Sorting travel and accommodation arrangements
• Administration of all relevant information on EU Regional Advisory Board members, including additions, leavers and information on the website and other public sources.
• Maintenance of relevant webpages on the company website.

• Supporting senior staff with additional admin as required, such as distribution of email communications to members and posting documents to the website.

HR

• Assisting the Vice President, Human Resources in the US with HR matters in the London office.
• Monitoring of all staff holidays and attendance.

• Assisting Vice President, Human Resources with recruitment process and carry out induction for all new staff
• Arranging team building and Christmas events for London based staff

Other

• Supporting the business and colleagues when the organisation hosts events in London outside of the office (including evenings). The EA must be willing to help out at these events, and evening work will be compensated with a ½ day annual leave.

About you

• Previous experience in diary management, travel and accommodation arrangements and minute taking
• Previous experience and a passion for assisting with the HR processes within the London office. On boarding new staff and being the first point of contact for any issues which colleagues may have incurred.
• A hands on approach, being willing to help out at evening events which are held like conferences and networking events.

What's in it for you

This is a fantastic new opportunity which has arisen, working for a highly established membership body within the financial services area, located in a prime spot in Canary Wharf. With only around 15 people in the office, there is a very collective and family feel within the organisation, so a dynamic and hands on approach is essential.

How to apply

To apply for this role, please click on the 'Apply' button below.

Not ready to apply, or have some questions first?

Call or email me, Mehmet Yilmaz at Gordon Yates, to discuss in confidence.