Personal Assistant / Team Secretary
- Recruiter
- Aldrich & Company Limited
- Location
- City of London
- Salary
- £18 per hour + holiday pay
- Posted
- 15 Jan 2019
- Closes
- 18 Jan 2019
- Ref
- 924797
- Job Title
- PA
- Industry Sector
- Banking / Finance
- Contract Type
- Temporary
- Hours
- Full Time
Well-established bank, based in the City is looking for a PA/Team Secretary to provide comprehensive support to a busy team of Directors
Responsibilities
- Extensive and often complex diary management
- Organising various meetings, conference calls and video-conferences
- Frequent liaison with overseas offices, clients and senior management, building relationships at all levels
- Organising client hospitality – lunches & dinners etc.
- Coordinating events & offsites
- Reconciling expenses and claims promptly
- Extensive and often complex global travel arrangements
- Preparing detailed itineraries including visas
- Creating and amending various reports and presentations
- Gatekeeping – screening/actioning emails and calls
- Managing all holiday/absence records
Requirements
- Previous secretarial/PA experience ideally gained within Banking, Financial Services or Professional Services firm
- Strong MS Office skills
- True team player approach, happy to work closely & cover other Assistants within collaborative working environment
- Excellent interpersonal skills with the ability to liaise effectively at all levels
- Ability to maintain a high level of confidentiality at all times
- Strong organisational and time management skills
- Ability to manage and prioritise a heavy and varied workload to a high standard
- Adaptable and flexible working attitude
- Ability to work well under pressure and meet tight deadlines
- Proactive attitude
- Meticulous attention to detail
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