PA

Personal/Project Assistant for Architecture Firm – Opportunity to Work From Home!

A European Architecture Firm is looking for a Personal/ Project Assistant to support with projects across the globe. They are ambitious, dynamic and forward thinking with a team that is small, innovative and close-knit. We are looking for someone who has an understanding of the lifecycle of a project and is confident when managing timelines and making sure the team is on track to deliver.  

This is a lovely opportunity for anyone who is looking to work freelance as there is the option to work from home as well as a monthly office space budget. The working hours are 9-5, and you will be required to travel to Scandinavia at least once a week.

Responsibilities Include:

• Liaising with clients, team and principle to efficiently arrange meetings and put together agendas
• Issuing daily reports detailing meeting schedule and attendees of each meeting
• Arranging all flight and travel requirements for the team
• Issue weekly reports for the diary of the week ahead every Friday
• Generate travel budgets and manage travel expenses and reimbursements
• Provide approval on regular monthly payments, such as salary and freelance fees
• Issue monthly invoices to clients and chase overdue payment
• Liaise with accounts for monthly, quarterly and annual budget check
• Maintaining the server and keeping records up to date and accurate
• Complete templates documents to aid project administration ease when needed
• Assisting with projects by inputting the proposals and information into the time management system
• Monitoring principle’s timesheets and run reports at the end of each month
• Monitor additional email accounts when required, prompt and assist principal in email reply

What we are looking for:

• Ideally available to start immediately
• 3-5 years’ experience in a PA or similar role
• Able to travel
• Motivated and independent worker
• Efficient and proactive
• Comfortable with working on a freelance basis