Team Coordinator

One of the world's leading tech companies specialising in artificial intelligence is looking for a Team Coordinator to join their team on a temporary basis. The successful candidate will be providing scheduling and coordination support for the staff and be the main point of contact for ad-hoc duties. You will have previous experience working as a Team Coordinator or a high-volume scheduling role.

Responsibilities:

• Running systems to ensure the day-to-day administrative requirements of the team are dealt with efficiently and systematically
• Processing administrative tasks quickly and efficiently, including liaising with internal finance and legal teams, and ensuring that a broad range of activity is coordinated effectively
• Providing ad-hoc administrative support to the team (setting up new systems, documentation, ordering required items, booking rooms etc)
• Onboarding and working closely with a range of suppliers, ensuring they are registered on our systems, and have an excellent experience of working with us
• Overseeing the budget, including recording team spend and labelling spend data
• Assisting with the onboarding of temps and other workers' coordination and scheduling
• Coordinating events and meetings involving both external and internal stakeholders; providing effective scheduling for a wide range of communications projects
• Working with the team lead's Executive Assistants when required for team scheduling and Director-level diaries
• Assisting with external visits to the office as required
• Ironing out ambiguity and proactively resolve issues
• Anticipating obstacles before they arise and resolve them

Essential Skills and Experience:

• A minimum of 2+ years' experience within a high volume administrative role
• Highly organised with the ability to juggle multiple priorities in a fast-paced and dynamic environment
• Flexible and highly responsive to the needs of the project, team and wider group
• Expert knowledge of using standard office tools, including spreadsheets

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.