Legal PA

Legal PA – Commercial Team, Manchester (12 Month FTC) 
Legal PA - Commercial - 12 month FTC

Level of role -        SS2
Location -              Manchester
Department -         Secretarial Services (Commercial Division)

Reporting Line -    Secretarial Services Manager

Purpose of the Role

To provide high quality and experienced PA support to a team of fee earners.

Duties

• Initiates and drives the billing process
•                    Contributes to fee earners' financial performance by proactively working with fee earners to manage their matter balances
•                 Supports fee earners' business development activity
•                  Ensures all file management processes are undertaken in a timely manner
•             Undertakes all matter management processes
•               Conflict check and Client Due Diligence processes
•                 Accurately completing the end to end Client Matter Inception  process
•                     Drafting of engagement letters
•                      Preparation and ongoing review of Quality Risk Management  checklist
•                    Identifying matters for closure and archiving completed files
•                   Adheres to firm wide and divisional Best Practice protocols
•                  Comprehensive diary management
•                     Forward planning
•                      Identifying and recommending cost efficient travel options  
•                      Ensuring wider meeting requirements are identified and actioned
•                    Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
•                  Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

 
Knowledge, skills and experience required (bespoke to role)

•                   High degree of competence in the use of Microsoft Office suite
•                    Excellent verbal and written communication, with appropriate and effective use of grammar and punctuation 
•                    Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
•                   Willingness to work flexibly to meet client needs