Team Administrator with Legal and Compliance
- Recruiter
- Paragon Personnel Ltd
- Location
- London (Central), London (Greater)
- Salary
- £20 per hour inclusive of holiday
- Posted
- 14 Jan 2019
- Closes
- 22 Jan 2019
- Ref
- DOS545
- Job Title
- Administrator
- Industry Sector
- Banking / Finance, Legal
- Contract Type
- Temporary
- Hours
- Full Time
Team Administrator
Working within Compliance Registrations (Legal and Compliance Division) for top International Investment Bank - Ongoing temporary
80 % Administration responsibilities:
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Scanning, filing and archiving.
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Coordinate Scanning Project to new online filing system.
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Manage process for obtaining signatures on trader registration forms.
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Coordinate exchange exam bookings, manage logistics and invigilate during the exam.
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Manage and coordinate invoice process flow and raise purchase order numbers using internal systems.
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Uploading updated policies
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Other general admin tasks as required.
20% Secretarial responsibilities:
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Control of business schedule and diary management for VP. Provide secretarial and administrative assistance to support other team members as required.
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Arrange internal and external meetings.
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Manage and process expense claims and invoices in a timely manner, ensuring all claims are within the Firm-wide Expense Policy and accounts payable deadlines are met.
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Manage invoice process flow, raise purchase order numbers (full training given).
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Develop good working relationships with other Assistants within the broader LCD department and provide 'buddy cover’ as required ensuring consistent Assistant coverage during lunch breaks, holidays and sickness.
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Processing incoming/outgoing mail, ensuring all post is dealt with quickly and efficiently.
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Ensure handover notes are kept up to date for ease of coverage.
Skills and Experience:
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Ideal candidate may have at least 3 years’ experience in a similar high-performance environment.
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Ability to maintain confidentiality on all aspects of work.
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An experienced, confident, friendly 'people oriented’ personality required with an ability to liaise with people at all levels to achieve work goals.
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Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
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Clear and concise written and verbal communication.
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Ability to use own initiative and judgement.
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Highly organised and capable of multi-tasking to meet deadlines.
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Discrete, professional manner.
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Excellent attention to detail.
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Good organisational skills and able to follow up outstanding items as necessary.
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Intermediate Word, PowerPoint, Excel, Outlook, Adobe and all other Microsoft applications.
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SharePoint experience is an advantage
Hours: 9am - 5:30pm
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