Team Administrator with Legal and Compliance

3 days left

Location
London (Central), London (Greater)
Salary
£20 per hour inclusive of holiday
Posted
14 Jan 2019
Closes
22 Jan 2019
Ref
DOS545
Job Title
Administrator
Industry Sector
Banking / Finance, Legal
Contract Type
Temporary
Hours
Full Time

Team Administrator

Working within Compliance Registrations (Legal and Compliance Division) for top International Investment Bank - Ongoing temporary

80 % Administration responsibilities:

  • Scanning, filing and archiving.

  • Coordinate Scanning Project to new online filing system.

  • Manage process for obtaining signatures on trader registration forms.

  • Coordinate exchange exam bookings, manage logistics and invigilate during the exam.

  • Manage and coordinate invoice process flow and raise purchase order numbers using internal systems.

  • Uploading updated policies

  • Other general admin tasks as required.

    20% Secretarial responsibilities:

  • Control of business schedule and diary management for VP. Provide secretarial and administrative assistance to support other team members as required.

  • Arrange internal and external meetings.

  • Manage and process expense claims and invoices in a timely manner, ensuring all claims are within the Firm-wide Expense Policy and accounts payable deadlines are met.

  • Manage invoice process flow, raise purchase order numbers (full training given).

  • Develop good working relationships with other Assistants within the broader LCD department and provide 'buddy cover’ as required ensuring consistent Assistant coverage during lunch breaks, holidays and sickness.

  • Processing incoming/outgoing mail, ensuring all post is dealt with quickly and efficiently.

  • Ensure handover notes are kept up to date for ease of coverage.

    Skills and Experience:

  • Ideal candidate may have at least 3 years’ experience in a similar high-performance environment.

  • Ability to maintain confidentiality on all aspects of work.

  • An experienced, confident, friendly 'people oriented’ personality required with an ability to liaise with people at all levels to achieve work goals.

  • Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.

  • Clear and concise written and verbal communication.

  • Ability to use own initiative and judgement.

  • Highly organised and capable of multi-tasking to meet deadlines.

  • Discrete, professional manner.

  • Excellent attention to detail.

  • Good organisational skills and able to follow up outstanding items as necessary.

  • Intermediate Word, PowerPoint, Excel, Outlook, Adobe and all other Microsoft applications.

  • SharePoint experience is an advantage

Hours: 9am - 5:30pm

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