Expense Team Assistant

Location
London (Central), London (Greater)
Salary
£17 per hour inclusive of holiday
Posted
14 Jan 2019
Closes
28 Jan 2019
Ref
DOS544
Job Title
Administrator
Industry Sector
Banking / Finance
Contract Type
Temporary
Hours
Full Time

Expense Team Assistant (On-going temporary)

Working for a leading International Investment Bank

Team Profile

The Expense Management Team is responsible for all Expense Management matters for Investment Banking (IBD) and Global Capital Markets (GCM) team partners with IBD/GCM Expense Management in Americas and Asia Pacific. The Expense Management are the creators and enforcers of the Expense Policy.

Primary Responsibilities:

This role requires a professional Team Assistant who will have ownership of certain administrative responsibilities for the Expense Management Team, as well as being able to provide efficient ad hoc assistant support to the IBD & GCM EMEA Expense Managers. You should have an interest in Expense and Travel administration, as this will cover the majority of the role, and may also include aspects of auditing, and will be working alongside the Expense Management Team Leader, as well as other members of the team.

Experience in the Financial Services industry is desired, but not necessary. Experience in secretarial roles is not required.

The role:

  • Action correct procedure on emails received, or delegate to other members of the team where appropriate.

  • Maintenance of the filing system, including manual expense/ invoice records for audit.

  • Update Team Procedures/ Policies/ Best Practise Training Materials

  • Weekly team meeting agenda and minutes

  • Administrative support for the Entertainment, Conference and Teambuilding Budgets

  • Following up on Overdue AMEX balances, Outstanding Credit Card Transactions and Assistant late Submissions

  • Execute monthly and on-demand audit repots

  • Run and interpret daily exception reports, escalating exceptions

  • Ad hoc Assistant support to IBD & GCM Expense Manager

Skills/ Attributes Required:

  • Flexible and committed approach to work in order to satisfy the needs of the business.

  • Ability to use own initiative and judgement

  • Self-Starter- able to work under own direction

  • Strong team player- determined to achieve department goals

  • High business acumen - able to understand the "bigger picture" both internally and externally

  • Excellent attention to detail - need to be accurate and analytical

  • Excellent communication and interpersonal skills- able to present confidently, credibly and persuasively

  • Professional demeanour- able to maintain confidentiality in all aspects of the role

  • Logical thinker

  • Ability to adapt quickly to working within different systems

  • MS Office skills - including Word, Excel and PowerPoint

Hours - 09:00-17:30

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