Facilities Coordinator

Facilities Coordinator for Global Insurance firm

City of London

12 Months maternity cover

£14.00 per hour - £16.00 per hour

A highly recognisable Insurance firm located in the City a short walk from Fenchurch Street, are now seeking an experienced Receptionist / Facilities Coordinator, to join the buzzy business. My client stride to be the best in the market and are made up of reinsurance specialists, who pride themselves being the best!

WHAT YOU’LL DO

You will have sole authority and running of the front of house and facilities function across the business. This role is so important and you need to ensure you are always thinking one step ahead and have the businesses best interests in mind. Working closely with the Executive Assistant to the CEO, you will help with general day to day running of a growing office.

This is a brilliant role for someone who has a passion for Reception and Facilities. This role offers a fast paced and demanding working environment and brilliant rewards. You can really shape the role to how you wish and create something incredible for the business.

Typical duties include:

• Manage the meeting rooms on the 8th floor and greet guests and providing refreshments.
  
  
• Have overall responsibility for all meetings rooms, the reception and smooth running of the office.
  
  
• Manage the receptionist role, providing them with training and support.
  
  
• Ensuring and being responsible for the offices compliance with Health and Safety regulations
  
  
• Maintaining the condition of the office and arranging for necessary repairs to the office and office equipment.
  
  
• Directing and planning essential central services such as security, maintenance, mail, archiving, cleaning, waste disposal and recycling.
  
  
• Screening phone calls, enquiries and requests, and handling them when appropriate.
  
  
• With the Receptionist, ensuring that the office supplies, stationery and kitchen supplies are kept fully stocked at all times.
  
  
• Managing various vendor relationships and services, negotiating contract.
  
  
• Working with the London CEO’s EA in liaising with the any third parties regarding corporate rates for hotel accommodation, car booking as and when required.
  
  
• Be contact person for office emergencies/call outs as appropriate.

WHO YOU ARE

To be successful, you are required to have office management demonstrable experience, along with Reception or Facilities. The ability to work autonomously and take ownership is key, you need to be forward thinking and strong in your approach. This role is a new role for you to take charge in.

Essential requirements:

• Experience with health and safety regulations
  
  
• Demonstrable experience in office management
  
  
• Proficient user of word, excel, outlook and power point
  
  
• Strong administrative skills with excellent attention to detail and a high level of accuracy
  
  
• Proven time management skills
  
  
• High levels of self-confidence and self-motivation
  
  
• Ability to work autonomously and take ownership
  
  
• Comfortable and capable of communicating with all levels of people within and outside the business both written and verbally with a high level of professionalism
  
  
• Confident and professional telephone manner
  
  
• Effective team player with a can-do attitude
  
  
• The ability to prioritise a busy and varied workload for a number of different stakeholders at any one time ensuring all deadlines are met
  
  
• Must be diplomatic, professional, maintain strict levels of confidentiality and exercise discretion at all time
  
  
• Proactive and able to deal effectively under pressure

This a really interesting role where you’ll be surrounded by a supportive and friendly team. We are looking to shortlist this role asap, so apply today.