Executive Search PA

Global Executive Search Firm Executive Assistants (1:1 and1:2 roles) £35-40k per annum plus excellent benefits and bonus City of London Permanent Immediate start date Duties: • Extensive Diary and Travel Management • Coordinate video and telephone conferences across multiple time zones. • Advanced Microsoft Office skills to create research reports and pitch presentations. • Prepare and circulate board papers and presentation documents. • Utilise diplomacy and discretion to manage complex diaries and organise confidential meetings, demonstrating initiative to establish partner priorities. • Manage all support activities and administration for executive searches. • Financial administration, raise invoices and chase outstanding payments. • Organise senior level candidate travel, itineraries, visas and processed related expenses Project coordination of the Executive Search assignments, as part of the project team: •Manage the search timelines ensuring deadlines are met, action points are responded to and all necessary documentation is completed •Keep researchers and fee earners abreast of timelines and constantly follow up to make sure deadlines are met •All invoice management for the search assignments •Keep the database (Filefinder) up to date at all times Business Development •Organising events; lunches, corporate hospitality; liaising with our in-house caterers and events team or at times arranging external events independently •Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner •Maintaining client relationships and scheduling business development meetings for the practice with current and prospective clients Essential Requirements: • Previous EA experience within a corporate environment (finance, professional services or executive search; for example) •Knowledge of File finder or equivalent executive search databases. •Discretion and Diplomacy •Strong organisational and communications skills Please send your CV for immediate consideration.