PA – 4 Directors
- Recruiter
- Next Employment Limited
- Location
- London (Central), London (Greater)
- Salary
- £35K – 39K
- Posted
- 08 Jan 2019
- Closes
- 04 Feb 2019
- Ref
- sh080119
- Job Title
- PA
- Industry Sector
- Technology
- Contract Type
- Permanent
- Hours
- Full Time
PA – 4 Directors
Central London
35K – 39K
I am looking for a bubbly, outgoing and competent PA to support a team of 4 directors in a large company. You need to be able to juggle everchanging diaries, organise complex travel and be able to prompt the directors when necessary. This is a busy lively team so someone with good PA skills but an outgoing personality who is enthusiastic would be great!
• Relieve Directors of administrative detail
• Understand activities and priorities of Leader/Director and prompt/keep appraised of key client background information.
• Help Directors to juggle priorities.
• Manage and prioritise diary, particularly in relation to regular and impromptu meetings, as well as planning required timeslots for thinking, preparation and working time.
• Screen telephone calls, enquiries and requests
• Prepare meeting papers, obtaining input from relevant parties.
• Act as meeting secretary as required.
• Read minutes of meetings and identify actions for Directors. Proactively update and chase delegated tasks to ensure progress to deadlines.
• Format reports, presentations, and other documents as required.
• Familiarity with relevant technology tools
• Assist with expense claims and other procedural demands
• Arrange travel/accommodation, booking relevant tickets/hotels etc and preparing relevant itineraries.
• Assist leader to manage all data, electronic and hard copy.
• Organise and coordinate meetings, conferences, events, forums, seminars etc.
• Take proactive approach with input to all knowledge management systems, including CRM update, maintenance and reporting.
• Cover for other Secretaries/PAs when required and practical.
Ideally 3 years’ experience at director level. Excellent knowledge of MS packages other standard software, social media and communication tools.
Please apply if this is something of interest and you have the relevant skills.
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