Team Assistant

Team Assistant – Investment Banking


This highly successful firm is internationally renowned for their leadership skills, innovation and professional aspects. They look for the highest quality in everything they do, this extends to the investments they take time in making throughout their employees and clients.

Currently, there is a requirement for Team Assistant to join a busy Banking team, this role would suit an individual with corporate responsibility and/or corporate event experience, strong organisational and interpersonal skills, good analytical ability, and who is able to hit the ground running. Experience of working in a fast-paced environment is critical.

The role itself will rely heavily on your organisational skills where complex diary management and schedule co-ordination will be your daily focus. Working across multiple time-zones, your ability to make the most efficient and effective use of time frames will be a well-received talent!

Experience in the Financial Services industry is desired, but not necessary. Experience in secretarial roles is not required.

 
The role:
 

• Manage the Team’s email inbox
• Maintenance of the filing system, including manual expense/ invoice records for audit.
• Update Team Procedures/ Policies/ Best Practise Training Materials
• Weekly team meeting agenda and minutes
• Administrative support for the Entertainment, Conference and Teambuilding Budgets
• Execute monthly and on-demand audit repots
• Run and interpret daily exception reports, escalating exceptions
• Ad hoc Assistant support to a large team of bankers
• Ad hoc expense audit tasks

 

Skills

• Flexible and committed approach to work in order to satisfy the needs of the business. Existing team hours cover 08:30-18:30 and this position will cover 09:00-17:30
• Ability to use own initiative and judgement
• Self-Starter- able to work under own direction
• Strong team player- determined to achieve department goals
• High business acumen – able to understand the “bigger picture” both internally and externally
• Excellent attention to detail – need to be accurate and analytical
• Excellent communication and interpersonal skills- able to present confidently, credibly and persuasively
• Professional demeanour- able to maintain confidentiality in all aspects of the role
• Logical thinker
• Ability to adapt quickly to working within different systems