ASSISTANT TO THE MANAGING DIRECTOR – LEADING GLOBAL BUSINESS CONSULTANCY
- Recruiter
- 19 London
- Location
- London (Central), London (Greater)
- Salary
- £35,000-£45,000 Negotiable
- Posted
- 04 Jan 2019
- Closes
- 31 Jan 2019
- Job Title
- EA
- Industry Sector
- Banking / Finance, Consultancy
- Contract Type
- Permanent
- Hours
- Full Time
19 London have teamed up with a leading international business advisory firm to source a world-class Assistant to provide top support to one of their Managing Directors. This global consultancy is renowned for achieving outstanding results across a number of industries, supporting businesses through every stage of a business life cycle. The Managing Directors are some of the most talented and busiest individuals in the organisation, and are regularly travelling the world, and need first class support in order to be able to excel in their work. This demanding and varied position will accelerate your career path, and enable you to join a thriving and growing global organisation, that value their support staff and always encourage professional development.
Based in their slick Central London Head Quarters, you will be the right-hand to the MD, working autonomously to manage their complex travel arrangements with precision, high-level inbox and diary management, stakeholder and client liaison, and all other business matters to ensure that they are able to work seamlessly in an everchanging environment.
You will have a hands-on proactive attitude and be confident working independently, taking initiative to ensure all tasks are completed to the highest of standards. A flexible approach is also essential, as well as the ability to anticipate the needs of the MD to ensure you are always one step ahead of the game.
Key responsibilities include:
- Diary management; including organisation of all internal and external meetings
- Inbox management, including prioritising emails, drafting emails as well as letters
- Complex global travel arrangements and accommodation bookings; including coordinating visas, booking flights, hotels, car transfers and taxis, producing detailed travel packs and itineraries.
- Document preparation and administration; designing, producing, formatting and collating documents in Word, Excel and PowerPoint and liaising with the Design team to ensure documents are on brand.
- Internal and external event organisation and marketing; including budgeting, sourcing venues, negotiating rates, logistics, invitations and attending events if required.
- Database creation and management; ensuring all information is up-to-date and accurate.
- Liaising with Accounts on expenses, billable hours, creating and managing invoices, and ensuring all account information is accurate.
- Ad-hoc client and project work; including research, meeting preparation, document and presentation creation and management.
- Task supervision with Administrative Assistants, e.g. processing of expenses, printing, photocopying, binding and filing, to ensure MD’s deadlines are met and that seamless support is provided.
- Assisting the MD with a small amount of personal administrative tasks as required.
- Liaising with other support teams e.g. IT, Compliance, Office Managers & Facilities and HR in order to meet the needs of the business.
- Helping other MD Assistants where necessary and assisting with cover for holiday and sickness.
Essential Criteria
- Prior experience supporting a Managing Director in a similar professional environment
- Strong Microsoft skills (good working knowledge of Word, Excel and PowerPoint)
- Educated to GCSE level or equivalent, with a grade ‘B’ or above in English Language and Maths
Personal Competencies
- Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight deadlines in a demanding environment
- Highly proactive, self-motivated and can-do approach
- Ability to work on own initiative as well as within a team
- Ability to learn new systems and processes quickly
- High level of accuracy and strong attention to detail
- Outstanding communication skills (both verbal and written)
- Discreet and able to handle highly sensitive information in confidence at all times
- Excellent interpersonal skills – confident in dealing with very senior professionals within and outside of the business, approachable and with a good sense of humour
If this role sounds of interest, and you meet the essential criteria please do apply within.
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