EA To CEO

My client, a well-established asset management firm based in the heart of Mayfair, are looking for a dedicated, senior level EA to join their family feel office to support the CEO in both a business and private capacity.

They are looking for a candidate who speaks fluent Italian and English, having used both in a business environment. The successful candidate will have a strong EA background and experience of providing support at a senior level within professional services, ideally financial services. It is imperative you will be able to prioritise your workload and have excellent time management.

Responsibilities:

• Attending to emails, post and messages, telephone liaison
• Handling/processing/drafting correspondence on CEO's behalf and at times in his absence
• Daily and efficient diary management including coordinating diaries/meetings and conference calls
• Update and monitoring of incoming telephone calls (and maintaining of the company phone list), travel and expense schedules as well as your own daily work schedule
• Editing, formatting, binding, scanning and photocopying documents
• Preparing papers for Board Meetings + minute taking
• Arranging and booking travel, accommodation and detailed itineraries
• Database management
• Discreet handling of sensitive and confidential information.
• General office duties including maintaining accurate electronic and paper filing, archiving, document scanning
• Ability to work independently with minimal supervision, making decisions where necessary
• Adopt a flexible approach to work; from time to time early starts and late finishes will be necessary
• Prepared to tackle both sensitive and mundane tasks

Skills Required:

• Fluent in Italian and English - both spoken and written
• Fluent in French is highly advantageous
• Sound knowledge and understanding of Outlook, Word, PowerPoint and Excel
• Common sense, initiative and sound judgement
• Ability to prioritise workload
• Strong communication skills
• Have proven organisation skills
• Have an excellent telephone manner and interpersonal skills to deal with a variety of people
• A cheerful and positive attitude is essential
• Experience of providing EA support to Senior Directors
• Knowledge of latest technology, IPAD/Smartphones/Social Media
• Understands and appreciates the importance of using discretion

If you are looking for an EA role within Financial Services and have the right experience then please apply today! RMS is a boutique recruitment agency based in the heart of Mayfair. We would love to hear from you!