Team Secretary

Location
England, West Midlands, Birmingham
Salary
£20000.00 - £23000.00 per annum
Posted
04 Jan 2019
Closes
01 Feb 2019
Ref
JN -012019-64420
Contact
Cobalt Recruitment
Job Title
Team Secretary
Industry Sector
Property
Contract Type
Permanent
Hours
Full Time

Team Secretary, Birmingham, Full-Time, Permanent, Salary Expectations £20,000 - £23,000 Per Annum

My client is a leading building consultancy and is currently recruiting for a Team Secretary to join their offices in the heart of Birmingham. The role will provide the main secretarial support to the office. It will also involve deputising for the PA to the Partner.

Main duties of the role will include:

  • Producing accurate reports, letters and other documents
  • Planning, monitoring and control of own workload.
  • Accurate and up to date filing of correspondence and other documentation.
  • Extensive Diary Management
  • Audio-Typing where required
  • Dealing with expenses and travel arrangements
  • Following all departmental procedures including Health & Safety support to surveyors
  • All ad hoc administrative duties
  • This role will require the candidate to work within a team of Secretaries and be required (when possible) to assist other members of the secretarial team to ensure efficiency of the department is kept to a maximum.
  • The Team Secretary may be required to help out with office administration such as:
  • Incoming post - open, date stamp and pass to office partner. Outgoing post - copy, prepare, frank and post.
  • Filing. Creating electric and hard copy files. Archiving.
  • Issuing reports - printing, binding and sending.
  • Photocopying, printing, scanning, binding.

The ideal candidate must have:

  • Extensive experience in digital dictation
  • Accurate typing speeds, minimum 45-50 wpm
  • Experience of working with Microsoft Outlook and Excel
  • At least 1-year experience within a secretarial role
  • Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential.

To apply for this role please apply directly to this advert by uploading the most recent copy of your CV.

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