PA/Administrator

A Temporary Administrator job in Kidderminster paying £10


Job Type:
Temporary
Rate: £10 + Holiday pay
Hours: Monday-Friday flexible working between 8-5
Location: Kidderminster

Your new company
A Public Sector organisation in Kidderminster currently seek a temporary Administrator paying £10 + holiday pay.

Your new role
Your duties will include but are not limited to:

• To act as first point of contact for the acute service to telephone enquiries related to communicable diseases and incidents/outbreaks from health professionals and deal with calls/enquiries from patients and the public.

• To enter on the HP Zone database all notifiable diseases received from GPs and Laboratories and to produce legally required statutory weekly returns to Centre of Infections.

• To follow office procedures for logging telephone messages onto HP zone and deal with queries where appropriate.

• Receive, sort and distribute post and maintain tracking and bring forward systems.

• To advise Environmental Health Officers of all food poisoning cases received to the Unit

• To update and maintain all case papers and computerised databases of infectious diseases, updating collating and supplying information as instructed.

• To send out to GPs saliva testing kits for measles, mumps and rubella and to log results when they are returned.

• To arrange outbreak meetings when necessary, and to circulate information fact sheets, as appropriate to schools, colleges, universities etc.

• To manage diaries of consultants and health protection nurses.

• To ensure meetings are arranged and that appropriate agenda and minutes are sent and suitable venues organised

• To take minutes and provide administrative and secretarial support for meetings, seminars and committees.

• To provide efficient word processing, administrative and clerical support to consultants and health protection nurses

• To be responsible for preparation of documents, photocopying and ensuring proper maintenance of filing system, bring forward system and tracking systems.

• Maintain confidentiality and requirements of Data Protection Act. To copy and distribute various documents, maintaining confidentiality when necessary.

• To be sympathetic and sensitive to the requirements of clients, carers and the general public when communicating by telephone or face to face.

• Participate in the efficient team working of the department.

• To ensure adequate levels of printing, stationery and other consumables are maintained

• To devise and keep up to date department standard operational procedures.

• Organising induction programmes for foundation doctors, top up trainees, specialist registrars ensuring they have a personal programme in place for visits to environmental health departments, microbiology, GUM clinics, the ambulance service and infection control units.

• Be flexible and work closely with colleagues to ensure adequate cover is provided during annual leave /sickness etc.

• To work within the Policies and Procedures of the Organisation and the host Trust in whose offices the Team is located.

• Any other duties - in line with this grade of post - as may be delegated from time to time by the Consultant /UnitManager

What you'll need to succeed
You MUST HAVE the following to be considered for this role:

• Strong PA or Administration experience
• Experience of working within a Healthcare environment is beneficial but not essential
• Excellent organisational, IT and communication skills

What you'll get in return
You will benefit from fantastic on the job training, a chance to build on your administration skills within a busy office environment. PLEASE NOTE THERE IS NO FREE ON-SITE PARKING BUT IS ACCESSIBLE VIA PUBLIC TRANSPORT AS THE OFFICE IS IN THE TOWN CENTRE OF KIDDERMINSTER.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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