Executive Assistant

Executive Assistant - West End - £20 - £21 per hour

A well known financial advisory is currently looking for an Executive Assistant to join their team based in the West End. You will provide the highest level of EA and administrative support to senior bankers and their teams. This role will play a critical part in the smooth running of the business, it is essential this is delivered in the most professional manner, working effectively within a team environment.

EA duties:

• Ensure all information is treated in a confidential and sensitive manner
• Extensive and proactive management of very busy and constantly changing diaries, reacting responsively to the needs of the business and the current projects of the bankers
• Ensure all information pertaining to diary entries are recorded accurately
• Arrange internal and external meetings
• Manage logistics for all travel to client meetings
• Obtain pre-approval for all travel via the internal system
• Compile detailed itineraries and ensure accuracy of all items
• Book and arrange meetings with reception
• Build and maintain trusted relationships with client EA's
• Accurately formatting and typing of letters, emails and other correspondence as required
• Ensuring unwanted documents are placed in the shredding bins provided on a daily basis
• Maintain an appropriate filing system for the team as required
• Ensure all copies of documentation are sent to filing
• Inform the EA manager of any absences from work within the team
• Comply with and encourage adherence within the team to the clear desk policy

You:

• Strong written and verbal communication skills
• Ability to multi-task, prioritise, meet tight deadlines and work under pressure
• High level of attention to detail
• Must maintain high standards of professional and ethical conduct.