Receptionist

Receptionist

City of London

£20,000 - £23,000

My client are looking for a smart, proactive person to join their London office as a Receptionist/ Administrator.  A hands-on approach and positive attitude is key, as is the ability to use initiative. The front of house nature of the role requires someone who is confident, personable and very smartly presented. This is a perfect job for someone who wishes to start their full time office career in a friendly and professional environment. 

The successful candidate will be responsible for:

• Meeting and greeting guests; being a professional, courteous and approachable first point of contact for external visitors.
• Managing meeting room requirements/bookings – lunches and refreshments.
• Telephone reception - phone answering, taking messages, fielding unwanted calls.
• Organising monthly office off-site lunch.
• Other general administration duties – including data input, photocopying, document production, printing, binding, checking of documents and assisting secretaries and staff.
• Looking after incoming and outgoing post, organising couriers and hand delivering documents on occasion.
• Managing back of house supplies and stationary ordering, purchasing supplies when required, checking stock and keeping areas (printers etc.) topped up at all times.
• Assisting with monthly invoicing procedure using an accounts package, so experience and familiarity of preparing and issuing invoices is preferable together with an understanding of invoicing and accounts.
• Filing documents into the document management system or hard copy files as required.
• Keeping the kitchen, office, meeting rooms, stationary cupboard and front of house areas clean and tidy, including assisting with regular office tidy days.

The ideal Candidate will have/will be:

• Well spoken (excellent telephone manner), presentable and confident.
• Punctual and happy to adjust hours on occasion (with notice).
• Strong maths and English (written and oral, including good grammar) skills.
• Excellent attention to detail and an ability to use initiative.
• Good Microsoft office skills (Outlook, Word, PowerPoint, Excel).
• Service orientated and friendly.
• Organised and methodical.
• Able to work efficiently on multiple activities and be responsible for high standards.
• A team-player; does whatever it takes to get the job done.