Award-Winning Global Media Agency - Head Receptionist
- Recruiter
- Pulse Search & Selection Limited
- Location
- London (Central), London (Greater)
- Salary
- Up to £25,000 depending on experience - initial maternity contract
- Posted
- 18 Dec 2018
- Closes
- 15 Jan 2019
- Job Title
- Receptionist
- Industry Sector
- Advertising, Marketing, Media
- Contract Type
- Contract
- Hours
- Full Time
Our client is a far-reaching and internationally renowned Media Agency and they are looking for a Head Receptionist to look after this very busy Front of House area. The role of Head Receptionist is an integral role within this vibrant Agency and will be on a maternity contract basis. The successful candidate will be responsible for the smooth running of the reception function on a daily basis. You must maintain a good general knowledge of all Agency business, organisation, people, policies, procedures and structure.
Duties will include:
- Owning the reception area and to ensure that each visitor has a positive experience during their short time in the reception area.
- Ensuring that all calls are handled in a professional and friendly manner
- Announcing calls before putting them through internally when possible
- Meeting and greeting visitors in a friendly and welcoming manner
- Answering external calls or those through main switchboard; route and respond to enquiries as appropriate.
- Providing meeting support including scheduling meeting rooms or arranging catering.
- Performing administrative tasks such as, but not limited to, photo copying, preparing and sending faxes, booking taxis, ordering flowers and supplies, as necessary.
- Receiving and announcing packages from couriers
- Liaising with head office departments including facilities, catering and human resources.
- Proactively ensuring that all new joiners are collected in a timely fashion on their first day
- Keeping the booking schedule for Senior Management
- Working as part of a team to organise agency initiatives and events
- Responsible for ordering stationery for Reception as required
- Arranging lunches for internal training courses
- Ensuring the reception area is presented to a high standard at all times
- Raising POs
- Ensuring telephone and contact lists are up to date
For this diverse and challenging position, you must be bright, articulate and customer focused while remaining personable at all times. A positive and happy attitude is essential for this crucial role, which will see you become the 'face’ of the Agency. Previous experience of working within a similar position in a comparable, fast-paced environment is ideal. You must have excellent MSOffice and communication skills and display the ability to juggle a variable workload. To be considered, get your CV across to us today!!
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