Executive Assistant / Financial Assistant

Location
London
Salary
£35- £38K + excellent benefits
Posted
09 Dec 2018
Closes
06 Jan 2019
Ref
EAFINADMIN
Job Title
EA
Contract Type
Permanent
Hours
Full Time

A leading property firm in Mayfair is looking for an experienced EA to support the Group Digital & IT Director together with the Ops Director. The role is also heavily involved in administration of the entire IT function, covering events, document control, commercial and financial management, supply chain co-ordination and stakeholder management.

They are looking for someone who has not only operated at senior level as a PA but has experience with handling a wide range of projects ie managing an office, handling budgets and finance and understanding the commercial focus of a team.

Key Responsibilities:

  • Provide PA support to 2 Directors
  • Extensive diary management with constant last minute changes
  • Travel arrangements
  • Develop and maintain relevant IT lists
  • Support the establishment and operation of suitable performance management methodologies, standards and reporting
  • Assist and enhance effective financial control – budgeting, forecasting, purchasing and invoice management
  • Conduct and respond to Annual IT Survey
  • Develop and maintain Group IT Communications Plan
  • Development of strong IT stakeholder relationships
  • Support the implementation and maintenance of IT governance mechanisms
  • Support the management of IT System User Groups

Personal attributes

  • Produces insightful analysis and uses this to drive improvement
  • Superb exposure to a wide ranging role incorporating finance/office management and projects.
  • Uses empathy with customers to understand and deliver their needs
  • Handles details precisely with the big picture in mind
  • Communicates well with people and establishes credibility
  • Manages the volume and variety of activity and produce accurate outputs on time
  • Must have solid experience working within professional services environment.

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