Team Assistant for Engineering Consultancy

We are recruiting for an Engineering Consultancy based in central London. This is an ongoing temporary assignment that will start ASAP.

Duties;

• Producing documents in accordance with house style (Letters, Reports, Presentations).
• Full responsibility for co-ordinating and attending monthly Business Briefings, booking meeting rooms, refreshments, recording, drafting presentation, liaising with contributors in timely manner.
• Prepare monthly business reports
• International travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms.
• Organising Visa for staff travel to relevant countries
• Booking of Meeting rooms, refreshments, AV, Tele/Video Conferencing facilities, liaising with Facilities Management Helpdesk where required
• Assisting with expense claims, timesheets and other procedural demands
• Diary Management and support for 2 local team leaders
• Organise ad-hoc social, staff and client events
• Cover for other Secretaries/PAs when required
• Encouraging a professional and tidy office environment
• Assisting with induction of new starters
• Assist with staff movements e. preparing desks and IT equipment
• Plays part in ensuring staff are healthy and safe
• Handling of incoming and outgoing post, ordering couriers
• Ordering and managing stocks of stationery and other office consumables
• Ordering business cards for team members
• Archiving

You will have worked as a Team Assistant before. This role has an immediate start.

Successful candidates Will be contacted within 5 working days

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.