Legal Secretary Residential Property
- Recruiter
- Law Support Limited
- Location
- London (Central), London (Greater)
- Salary
- £38K plus bonus
- Posted
- 27 Nov 2018
- Closes
- 25 Dec 2018
- Ref
- JW2711
- Job Title
- Legal Secretary
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
Our client, a Mayfair Law firm are currently looking for a residential property legal secretary on a permanent and full time basis.
The role is assisting at Partner level and 2 other associates.
The successful candidate will need solid experience working in a residential property department and have a can-do flexible team attitude.
Experience wise you will be required to have the following:
- Solid experience of providing a first class legal secretarial service and administrative support to a busy team of allocated partners and fee earners.
- Advanced knowledge of MS Office together with minimum typing speed of 65 wpm.
- A highly engaged individual who proactively liaises at all levels and works to build relationships and works in partnership with all.
- Proactively and consistently takes ownership of the team's workflow, highly adept at [utilising support departments/managing resources available] as part of providing regular workflow solutions and meeting deadlines.
- Uses initiative and actively identifies and resolves issues to the advantage of whole team.
- Exhibits strong professional skills including confidentiality, diplomacy and thorough understanding of the practice area and clients.
- Displays openness to change and adapt.
- Provide assistance to partners and fee earners during the absence of other secretaries in the team, as and when required.
- Eager to develop the role, self and enhance skills.
- A highly engaged individual who proactively liaises at all levels and works to build relationships and works in partnership with all.
- Proactively and consistently takes ownership of the team's workflow, highly adept at [utilising support departments/managing resources available] as part of providing regular workflow solutions and meeting deadlines.
- Uses initiative and actively identifies and resolves issues to the advantage of whole team.
- Exhibits strong professional skills including confidentiality, diplomacy and thorough understanding of the practice area and clients.
- Displays openness to change and adapt.
- Provide assistance to partners and fee earners during the absence of other secretaries in the team, as and when required.
- Eager to develop the role, self and enhance skills.
- Able to prepare, edit and proofread all documents adhering to house-style, either from digital dictation, general instruction or by personally drafting, with fastidious attention to detail and focus on quality.
- Pro-actively and accurately managing Partners' and fee earners' inboxes and calendars ensuring all arrangements are made and rooms booked, reviewing and forwarding internal and external mail including effectively managing Partners' matters when they are out of the office;
- Promptly and efficiently dealing with all tasks allocated; including but not limited to e-filing; paper filing; digital dictations; document mark-ups, administration and any other work given with a non-hierarchical approach; quality checking of all work; and all general maintenance of client files and folders.
- Excellent management of communication including telephone calls, conversations and meetings including accurate message taking.
- Responsibility for managing monthly billing process including preparing, drafting and submitting all bills at month end including collating of time reports and setting up of billing meetings for the partner, including time narratives where necessary, and ensuring all write offs are actioned, and all invoices are subsequently sent out.
- Efficiently and proactively managing all AML and compliance requirements, client opening procedures including preparing client care letters and all associated administration duties including and submitting of hospitality reports on AML database.
- Ensuring expense claims are submitted in a timely manner.
- Effective liaison with other team secretaries in relation to day to day working and in cases of holidays and absences providing assistance to partners and fee earners as and when required.
- Effective liaison with DP and Admin functions to ensure maximum efficiency around who does what to drive client service delivery successfully.
- Ensuring reminder/tasks are entered into your own and fee earners diaries alike in order to submit and pay SDLT, NHBC and Land Registry applications.
Salary is £38k with annual individual bonus potential of up to £2,500 on top.
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