Facilities Administrator
- Recruiter
- Crone Corkill
- Location
- England, London, City of London
- Salary
- £30000.00 - £40000.00 per annum
- Posted
- 26 Nov 2018
- Closes
- 24 Dec 2018
- Ref
- AdvEU_820628
- Contact
- Crone Corkill
- Job Title
- Facilities
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
A forward thinking City based trading company are looking for a Facilities Assistant to provide general facilities and office administration support to a small team of around 50. This is a busy and varied role so solid experience in a similar facilities role is required. As the company is smaller, a hands-on, proactive approach is necessary. Solid MS Office Skills with a strong work ethic and excellent interpersonal skills.
The duties for the position include:
* Providing day-to-day support for all facilities, reception, maintenance and food service needs in the office
* Maintain reception area; greet and direct visitors and manage guest access with the building
* Answer main phone line and direct calls and messages as needed
* Provide ongoing administrative support to office staff as needed, including travel booking, expense reports, calendar and meeting management, etc.
* Purchase, stock, and organize all groceries in kitchen; maintain lunch food ordering system
* Maintain office furniture, equipment and general cleanliness and order in the office
* Arrange hospitality, events and holiday gifts & cards
* Arrange charity events/collections in the office
* Maintain conference rooms to ensure proper set up and resources; set up conference rooms for company events and meetings
* Maintain office supplies, including routine restocking of fax machines and printers
* Act as a liaison to building property management
* Act as a Safety Officer and Fire Marshal for the office; ensure that emergency and safety procedures are followed
* Assist Office Manager with maintenance of new employee onboarding processes
* Collaborate with IT on maintaining mechanical, engineering and power systems for the office
* Manage taxi accounts and escalate issues to Office Manager and Finance team as appropriate
* Provide first aid care for the office as needed
* Sort and distribute incoming mail and packages
* Run errands outside of office as assigned
If you have the experience as stated above and are interested in hearing more about this role, please get in touch with Carly on 02073907000
The duties for the position include:
* Providing day-to-day support for all facilities, reception, maintenance and food service needs in the office
* Maintain reception area; greet and direct visitors and manage guest access with the building
* Answer main phone line and direct calls and messages as needed
* Provide ongoing administrative support to office staff as needed, including travel booking, expense reports, calendar and meeting management, etc.
* Purchase, stock, and organize all groceries in kitchen; maintain lunch food ordering system
* Maintain office furniture, equipment and general cleanliness and order in the office
* Arrange hospitality, events and holiday gifts & cards
* Arrange charity events/collections in the office
* Maintain conference rooms to ensure proper set up and resources; set up conference rooms for company events and meetings
* Maintain office supplies, including routine restocking of fax machines and printers
* Act as a liaison to building property management
* Act as a Safety Officer and Fire Marshal for the office; ensure that emergency and safety procedures are followed
* Assist Office Manager with maintenance of new employee onboarding processes
* Collaborate with IT on maintaining mechanical, engineering and power systems for the office
* Manage taxi accounts and escalate issues to Office Manager and Finance team as appropriate
* Provide first aid care for the office as needed
* Sort and distribute incoming mail and packages
* Run errands outside of office as assigned
If you have the experience as stated above and are interested in hearing more about this role, please get in touch with Carly on 02073907000
Not what you're looking for? Get headhunted for relevant jobs.
Upload your CV
More searches like this
Not what you're looking for? Get headhunted for relevant jobs.
Upload your CV