Assignment / Office Co-ordinator

A leading Talent and Leadership Advisory company based in the City is looking for an Assignment and Office Co-ordinator to join their ever expanding team. 

This role is to provide administration support to a Senior Consultant, management of multiple recruitment assignments into Local Government and the Not for Profit sectors which are heavily process based.

Needs someone who has been extremely highly client facing, used to communicating across a business with a variety of stakeholders and taking responsibility and ownership of projects.

Alongside the Assignment Co-ordination tasks, the role will also be to ensure the smooth running of the office, being the go-to person for all office management tasks.

Assignment Co-ordination & Delivery

• Monitor and drive the progress of each search
• Ensuring that paperwork is prepared and delivered within agreed timeframes at each stage of the process. 
• Speak to candidates to arrange a preliminary and/or final panel interviews
• Set up online assessments where required, calling candidates to brief them so that they understand what to expect. 
• Oversee the collation and distribution of client reports
• Organising references for final panel candidates
• Liaising with Finance throughout the assignment process so that appropriate invoices can be sent at each stage
• Support candidates where required throughout the application process, answering any queries that they may.
• Send feedback requests for shortlisted & appointed candidates as well as relevant client contacts.​

Office Management

• Being 1st point of contact for the Building Manager
• Ensuring smooth running of the office
• New starter inductions
• Supplier management
• Being the go-to person for all requirements.

Person specification:

This role requires someone truly exceptional, someone who is passionate about their work, open to new ideas and focused on delivering consistently high quality results that enrich their business.

Key skills:

• Ability to communicate effectively with clarity
• Experience of providing successful administration support in a dynamic business function.
• Well-developed interpersonal skills and the ability to motivate people to work as a team.
• Strong MS office in particular Excel.
• Ability to learn internal systems and CRM tools.
• Ability to prioritise and balance constantly changing and conflicting requirements
• A commitment to delivering high quality work
• Strong attention to detail and proven ability to check reports and cross check peers work to guarantee quality
• Ability to self-assess, and set personal goals