Secretarial Team Leader

Owen Reed are recruiting for a Secretarial Team Leader to join a law firm in their Bristol Office. 

The Secretarial Team Leader will  supervise the secretarial resource in the Real Estate Practice Group. The Secretarial Team Leader will also be required to provide secretarial support to your allocated fee earners within the Real Estate team and to provide support to other practice groups as and when required. 

Responsibilities of the Secretarial Team Leader
• Co-ordinate and manage work flow
• Manage the day to day workload of the team
• Conduct Quarterly Reviews and Annual Secretary Performance Reviews
• Responsible for the induction of new secretaries in to the team
• Prepare correspondence and documents from digital dictation
• Amend and engross documents to client specifications
• Manage the case management system 
• Maintain a level of knowledge required for the role both individually and for the team
• Input data to CRM database 
• Deal with billing and accounts queries
• Prepare and create client reports
• Scanning correspondence and documents to the relevant electronic file
• Respond to client queries
• Photocopying/scanning
• Manage fee earner diaries, booking day to day appointments and making travel arrangements
• Assist in client events as and when required