Executive Assistant

Based in fabulous, modern offices with views across London, our client is currently looking for an Executive Assistant to join their small, friendly team of analysts.  There are around 10 of them in the London office (but they are part of a much bigger global organisation).  You will be supporting the CEO and working alongside the other PA/Office Manager.

Job Duties

• Providing support to the CEO both with office and personal matters e.g. paying home bills, assisting with yearly tax return and searching for holiday homes
• Diary management
• Organise and schedule meetings, paying attention to different time zones
• Arranging refreshments and lunch for meeting attendants
• Book business travel arrangements, including flights, transportation, accommodation and Visas and dealing with any changes to plans
• Communicate with Board Members, schedule Board Meetings and arrange meeting agendas
• Liaise with clients and business guests
• Liaise with other staff members on behalf of senior management
• Processing expenses
• Communicate and plan with assistants from other offices, predominantly South Africa

Skills

• Degree educated or secretarial studies with minimum 2 years similar working experience
• Excellent written and oral communication skills
• Excellent computer and Microsoft skills; Outlook essential
• Ability to work under pressure while maintaining attention to detail
• Good organisational and time management skills
• Excellent interpersonal skills
• Ability to work on your own initiative
• Honesty and reliability
• Flexibility and adaptability to juggle a range of different tasks
• Discretion and an understanding of confidentiality issues
• Knowledge of London would be helpful – areas and restaurants