Team Secretary

THE COMPANY:
Globally recongnised Insurance company based in the heart of the city. Their prestigeous offices are a constant buzz with high profile clients filling the halls daily. They are now recruiting for a part time Team Secretary to assist the busy claims team.  

THE ROLE: 

• Organising corporate lunches and entertainment
• PowerPoint presentation work from creation and up-dating current templates
• Creating and maintaining excellent working relationships with clients and their Secretaries. 
• Book travel including flights, trains, cars, taxis, hotels and currency for all trips in UK and abroad. Arrange complex travel itineraries for overseas trips
• Arrange internal & external client meetings, presentations, lunches and refreshments
• Assist in preparation of meetings including producing agendas, collating papers, taking minutes of meetings and ensure actions are followed up and completed
• Production of PowerPoint presentations
• Book conferences, seminars, workshops - internal and external and brief staff as appropriate.
• Complete expense claims, including corporate credit cards to deadline.
• Maintain filing and pending systems
• Manage holiday and sickness records using internal HR system
• Recording and processing of sales and marketing team invoices
• Liaise extensively with other PAs on day-to-day business and organisational issues

THE PERSON:

• Ability to multi task and prioritise effectively
• High level of initiative, discretion, communication and organisational skills essential
• Able to work in a team environment whilst working on own initiative and being self-motivated
• Confidence and ability to communicate well at all levels, internally and externally, both in writing and verbally.
• Flexibility to achieve strict and changing deadlines

 


Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. We are passionate about helping people with their future career aspirations.


 


EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


 


Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!