Receptionist/PA for Award-Winning Independent Creative Agency

ABOUT

Our client is looking for a bright, confident, self-starter who can be the face of the agency. They would ideally love someone with experience and a keen interest in advertising and the creative fields and would love to welcome someone who is pro-active, friendly and enthusiastic. This is a fun, sociable and varied role that puts you at the heart of a buzzing creative agency.

RESPONSIBILITIES

RECEPTION

• Answering the phone and door
• Screening and transferring relevant phone calls
• Greeting guests at reception, offering drinks and taking coats
• Setting up meetings
• Sorting incoming and outgoing post
• Managing intern by ensuring they are carrying out their daily tasks to a high standard
• Booking taxis, couriers, travel and accommodation for agency.

MEETINGS

• Taking ownership of meeting room calendars
• Responsible for catering requirements
• Ensuring meeting rooms are tidy throughout the day and make sure that all electronic equipment is in working order

ORDERING

• Weekly groceries order for agency
• Wine, beer and soft drink orders for agency – keeping an eye on supplies

OFFICE ADMINISTRATION

• Supporting office manager
• Assisting office manager with annual environmental audit
• General ad hoc office support
• Credit card expenses for the management team

AGENCY

• Keeping reception tidy and presentable at all times
• Looking after catering for the agency
• Assisting with any agency events – help book props, refreshments, etc.
• Making sure environmental policy is carried out
• Communicating any issues, events etc. with the agency
• Organising and sending out client gifts
• Dealing with weekly fire alarms/ recycling collections etc. – you will be trained as one of the fire marshals for the agency

PA RESPONSIBILITIES

For: CEO, Chief Creative Officer and Executive Creative Officer

DIARY MANAGEMENT

• Arranging internal and external meetings, interviews and appointments
• Booking holidays
• Booking travel such as taxis, hotels, trains, flights etc.

FINANCES

• Cash and credit card expenses