Legal Executive Assistant - Real Estate
Owen Reed are recruiting for a Legal Executive Assistant - Real Estate to join a top London law firm. The Legal Executive Assistant will report to the Team Leader.
The Legal Executive Assistant will provide high level, proactive business support to a cross-practice partner and senior fee earner team.
Main responsibilities of the Legal Executive Assistant:
Regular practice planning with lawyers to review and assist with client work activities.
Efficient and effective use of precedent databases for research, pitches, fee proposals and presentations, deal bibles, etc.
Assistance with document amendments of less than 5 pages, and drafting correspondence, checking that all work is accurate and follows firm's standards
Preparing documents, presentations and pitch documents, undertaking research and analysis as required
Ensuring appropriate file management systems are in place.
Delegating appropriate admin tasks.
Manage, track and coordinate the review of WIP and matter billings.
Work with Financial Management to prepare timely and accurate client invoices.
Diary management and gatekeeping.
Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary).
Communicating with clients directly, screening calls and providing responses.
Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response.
Responsible for proactively progressing and implementing outcomes identified from client relationship plans i.e. diarising/setting up monthly calls, follow up actions.
Build professional networks and effective working relationships with stakeholders and Practice Executives/Executive Assistants at both internal and external clients.
Develop and maintain a good commercial awareness of the practice and clients.
Attending client meetings when required to reinforced business contacts and take notes, actions points for follow up.
Preparing and researching client intelligence or information for pitch or marketing documents.
Assisting in the preparation of client information packs which may include business reports, analytics and research.
Responsible for the successful delivery of ad hoc projects or tasks as required by the team
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