Business Assistant

Business Assistant

Central London

45K – 50K

A global independent consultancy, in the heart of the West End with outstanding offices, has a requirement for a Business Assistant to support one of their Directors. You will be working within a highly collaborative environment responsible for the complete organisation and management of your bosses’ entire business working day. This is a new position which presents an exciting opportunity for a EA who wants more within there role.

If you have proven experience as a Personal Assistant or Executive Assistant, and are interested in taking on new challenges with a truly ethical, global organisation then I would be very keen to speak to you.

You will make an impact in this role by: 

• Understanding the activities and priorities of the leader; seeking in-depth knowledge of the Company’s and Leader’s goals and objectives; having a thorough understanding of the different areas within the business.
• Taking a proactive lead on activities/initiatives that support Leader’s or Company’s objectives.  Assisting in managing flow of information between key stakeholders.  Managing projects within various Leadership Portfolios.
• Carrying out research and data analysis; being able to use both qualitative and quantitative data and intelligence; making fact based decisions. 
• Establishing admin procedures, processes and disciplines in support of the leader’s objectives.  Providing clear, objective communication to the leader and stakeholders in order to deliver agreed outcomes.
• Helping leader to juggle priorities; working independently, able to predict and make decisions to prevent conflicting scenarios.
• Managing and taking complete ownership of Leader’s diary; being wholly responsible for establishing and coordinating diary and related activities.
• Managing Leader’s email and task list; sharing responsibility for in-box with Leader; managing authoritatively and dealing with requests of a complex nature.
• Attending and shadowing Leader at relevant meetings.  Acting as contributor in own right where appropriate.  Able to minute, interpret and define actions from complex discussion.
• Taking charge of all meeting related papers; drafting, researching, chasing, producing and collating based on Leader’s needs.
• Researching, drafting and writing business documents with little or no input from the Leader.
• Taking full ownership of enquiries from start to finish, without consultation with Leader where appropriate, and ensuring swift resolution.  Assisting with internal and external communications.
• Taking ownership of organising events, including establishing requirements, managing budget, booking appropriate venues and activities, seeking authorisation when required.  
• Taking ownership and making all necessary travel arrangements for Leader, ensuring alignment with priorities, suggesting solutions to maximise effective use of Leader’s time.
• Devising, researching and acting on improvements to digital tools.
• Proactively coordinating and collaborating with other support staff to ensure that key roles/activities are covered. 

Requirements and skills

• Experience of providing support at executive level
• Exceptional communication skills, both written and verbal
• Excellent knowledge of Microsoft Office and other standard software, social media and communication tools